Dealing With Poor Feedback

The truth is, if you’re doing a lot of business, someday someone will provide negative or poor feedback to you. It’s bound to happen. In fact, if it never happens you may not be reaching as many people as you can with your solutions. Even though it hurts to get poor feedback, it can actually help your business grow. Here we will look at dealing with poor feedback.

Don’t Get Defensive

There is no doubt that negative feedback can be upsetting and demoralizing. However, it’s imperative that you put the feedback in the right context before you let yourself get defensive. Most of the time, a defensive posture happens because you believe the feedback.

Don’t Ignore It (with One Caveat)

When you get negative feedback, you shouldn’t ignore it – with one exception. If the feedback is a spammy attack, you’re best off just deleting it (if possible) or ignoring it. But if there is any validity to the complaint at all, even if it’s not correct, don’t ignore it. Instead, use the information to improve your process.

Avoid Online Verbal Wars

It’s tempting to attack people back when they dis you online in a forum or message board – or worse, on Twitter and Facebook. But the truth is, this is not going to solve anything. Respond kindly, giving them a way to deal with you in private to resolve the situation, and let others know where they can get help if they have the same issue too.

Deal with It as Privately as Possible

If you can take the discussion privately, that’s the best option. However, remember that today, private may not stay private. Pretend you’re in public even when you’re dealing with them in private so that you can avoid any more embarrassment.

Be Open, Honest, and Transparent

Even if you’re wrong, keep it real. You don’t want to be caught hiding information that is important if a complaint has been taken public. You’ll want to admit to mistakes, show how you’re going to fix it, and then move on.

Promote Positive Images of Your Business

Meanwhile, as you are dealing with the poor feedback and if it’s public, work toward getting out more positive information and content. Blog more about successes and show a more positive side of your business so that people who are noticing the issue will also see the good that you do.

Listen Carefully

Whenever someone has feedback for you, it’s essential that you listen very carefully. If someone is upset, they tend to get more emotional and use hurtful words and phrasing. Try to let that go and listen to the meaning of the words regarding the things you have power over. If it’s written, you can take out all the words from the complaint that aren’t useful so you can focus on fixing the real issue.

Be Open to Change

If poor feedback is a one-time thing, you may not need to change anything. But if you notice more than one person complaining about the same issue, be open to changing how you are doing something in order to improve.

Dealing with poor feedback might feel intimidating sometimes, but you can get through it if you have a plan in place before it happens. Consider the types of feedback that might hurt your business and then do everything you can to avoid it happening. And if it does happen, deal with it openly, honestly, and transparently as soon as possible.

Prevention is Better Than a Cure

Yes, of course hindsight is 20/20, but as the old saying goes, “an ounce of prevention is worth a pound of cure.” Providing excellent client service is paramount to your business, and we have written a few articles about client satisfaction and communication. Be sure to check out “Keeping Your Wedding Clients Happy Throughout the Planning Process” and “3 Ways to Improve Communication With Your Clients.”