Must-have Technology for Wedding & Event Planners

We have posted about Apps for Planners, Tools of the Trade, and Emergency Kits, today let’s talk about must-have Technology.  These 5 items are not just about convenience, they are essential items for running both your business and your events.

1. Smartphone with camera
It is a no-brainer to most, but there are still some planners who do not have a smartphone! You need to be accessible at all times, not just by telephone, but also by email.
Your smartphone is not just a tool for productivity, make sure you get one with a great camera because “Seeing is believing”. You can snap quick photos of set-ups, inspiration and of course your events. Videotape testimonials from your clients. Those photos and videos can be used to get you more work by posting them to Twitter, Facebook, Instagram, etc.

2. Tablet
A tablet is a great, lightweight way to have a lot of the features of a laptop computer without all the bulk. Many planners like to use their tablets to store their timelines and itineraries on while at the event.
Tip: Make sure to still print all those important documents in hard copy, just in case your technology fails or the battery runs out.

3. Laptop Computer
Most wedding and event planners are on the go, on-site at venues both near and abroad. You need to stay accessible and in touch, and a laptop computer is the only way you can bring your whole office with you. Tablets are great, but they can not do everything.

4. Two-way Radio (with Headsets)
Unfortunately in some areas a smartphone is useless. For large events when your team members are going to be in different areas, you still need to stay in immediate, constant contact. A proper, commercial two-way radio will be your lifeline. They can be rented per event, just make sure to get the headsets so you can be handsfree and no one but you will hear the transmissions.

5. Mobile Multi-chargers
You need to be able to charge all that wonderful technology on the go, so a mobile multi-charger is an essential for a Wedding/Event Planner.

 

Danielle Andrews Sunkel is the Co-Founder of WPIC Inc.  She has been a professional Wedding & Event Planner for over 15 years and has planned events in Canada, USA, Mexico, all over the Caribbean, Ireland, Italy, etc.