by Jennifer Borgh, WPICC, of Jennifer Borgh Events in Toronto, Canada and St. Ann, Jamaica
Planning a wedding is an exciting yet overwhelming experience. Many couples underestimate the countless tasks involved in making their special day seamless and stress-free. Hiring a professional wedding planner ensures that every detail is covered, allowing the couple to fully enjoy their wedding day. How do we express to couples everything that we can and will do for them? Below is a comprehensive list of things a wedding planner can do, from big-picture planning to handling last-minute surprises.
Wedding Vision & Planning
Help you create and bring your wedding vision to life
Recommend venues that fit your budget and style
Assist with color schemes, themes, and overall aesthetic
Suggest décor, floral designers, and entertainment
Guide you in selecting music and coordinate with your DJ/band
Assist in wedding gown selection and accompany you to fittings
Source and schedule appointments for hair and makeup artists
Organize and track the wedding budget
Book hotel room blocks for guests
Recommend and book honeymoon options
Arrange guest travel and transportation
Schedule and oversee the wedding rehearsal
Provide etiquette advice and guidance
Vendor Coordination & Management
Recommend trusted vendors within your budget
Source and handle last-minute vendor solutions if needed
Review vendor contracts to ensure all details are covered
Create and distribute a detailed day-of timeline for vendors
Confirm all vendor details, addresses, and arrival times
Coordinate vendor arrival, setup, and teardown
Ensure all vendors work together toward the same vision
Handle vendor payments and distribute final gratuities
Troubleshoot any vendor-related issues on the wedding day
Logistics & Execution
Oversee all details and ensure the event runs on schedule
Set up ceremony and reception décor (place cards, menus, signage)
Manage seating charts and last-minute guest changes
Supervise the card box and safely store gifts
Arrange transportation for guests and wedding party
Organize and transport necessary items between locations
Monitor venue logistics, including cleanliness and accessibility
Handle unforeseen challenges with professionalism and efficiency
Ensure all elements are properly executed, from lighting to catering
Wedding Party Assistance
Steam and prepare the wedding gown
Assist with last-minute gown adjustments and fixes
Help groomsmen attach boutonnieres
Guide the wedding party on positioning for best photos
Fix broken straps, loose hems, or bustle the dress
Carry an emergency kit with essentials (sewing kit, breath mints, pain relievers, etc.)
Provide touch-ups for makeup throughout the event
Lint-roll suits and polish shoes for a polished look
Offer emotional support and stress relief
Guest & Family Support
Ensure all guests feel welcomed and taken care of
Organize transportation and assist guests with logistics
Help guests find seating and handle last-minute seating changes
Address family dynamics and mediate small issues as needed
Assist with guest accommodations and special requests
Oversee the comfort and accessibility of elderly or differently-abled guests
Coordinate child-friendly accommodations or babysitting services if required
Crisis Management & Problem Solving
Handle last-minute weather-related changes
Manage unexpected wardrobe malfunctions
Solve seating or guest list dilemmas
Fix décor or floral mishaps before anyone notices
Provide quick solutions for vendor delays or cancellations
Ensure the couple remains stress-free despite any unforeseen challenges
Final Thought
A wedding planner’s job is to ensure that your special day unfolds effortlessly, allowing you and your loved ones to be fully present in the moment. While every wedding is unique, this list represents just some of the many ways a wedding planner takes the stress off your shoulders. The right planner is your advocate, problem solver, and behind-the-scenes orchestrator, ensuring a wedding experience that is nothing short of magical.
With years of hands-on expertise, Jennifer has planned and executed countless destination weddings, earning recognition in top industry publications such as Today’s Bride, WedLuxe, Weddingbells, and Munaluchi Bride. Her deep knowledge of wedding logistics, vendor coordination, and cultural wedding traditions ensures that each event is flawlessly executed and uniquely tailored to her couples.
As the owner of Borghinvilla Wedding Venue in Jamaica, Jennifer has created a breathtaking space that showcases the island’s natural beauty while offering couples a luxurious and seamless wedding experience.
Jennifer’s passion for creating dream weddings extends beyond planning—her strong relationships with local vendors, attention to detail, and ability to anticipate challenges make her a trusted expert in the field. Whether curating intimate elopements or lavish celebrations, Jennifer Borgh transforms wedding visions into reality with elegance, expertise, and a touch of Caribbean magic.
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