By Michelle Owens, WPICC of Mo & Co Event Coordination
Planning a wedding weekend is not just about the big day itself- it’s about creating an unforgettable experience for you and your guests. A wedding weekend can be a wonderful opportunity to spend quality time with loved ones, make lasting memories, and celebrate your love in a relaxed and enjoyable setting.
Here’s a guide to help you plan the perfect wedding weekend for everyone involved.
1.Choose the right venue
The first step in planning a wedding weekend is choosing the perfect venue. Consider a location that offers accommodations for you and your guests, such as a charming inn, a picturesque resort, or a sprawling estate. Having everyone stay in the same place creates a sense of togetherness and makes it easier for guests to participate in all the festivities.
2. Create a detailed Itinerary
A well-thought out itinerary ensures that your guests know what to expect and gives them a chance to plan their weekend accordingly. Include the schedule for the rehearsal dinner, wedding ceremony, reception, and any other events you have planned. Leave some free time as well, allowing your guests to explore the area or simply relax.
3. Welcome Bags
Welcome bags are a thoughtful touch that can make guests feel special and appreciated. Fill them with local treats, a map of the area, a schedule of events, and any other information they might find useful. Personalize the bags with your names and wedding date for a special touch!
4. Organize Group Activities
Plan activities to keep your guests entertained throughout the weekend. Consider arranging a group hike, a wine tasting tour, a beach day, or a golf outing. These activities give guests a chance to bond and create shared experiences, enhancing the overall atmosphere of celebration.
5. Rehearsal Dinner
The rehearsal dinner sets the tone for the wedding weekend. Whether it’s a formal affair or a casual barbecue, make sure it reflects your personalities and preferences. This is a great opportunity to thank your guests for joining you and to share heartfelt speeches and toasts.
6. Wedding Ceremony
Of course, the wedding ceremony itself is the highlight of the weekend. Whether you choose an outdoor garden ceremony, a beachfront exchange of vows, or a traditional church wedding, make sure it reflects your love story and values. Consider personalizing your vows or including special readings.
7. Reception Celebration
The reception is where the real party begins! Choose a menu that reflects your favorite foods and includes options for all dietary preferences. Create a playlist that gets everyone on the dance floor and consider hiring a live band or DJ to keep the energy high.
8. Farewell Brunch
As the wedding weekend comes to a close, consider hosting a farewell brunch for your guests. It’s a lovely way to say goodbye and thank everyone for being a part of your special celebration. Keep it casual and relaxed, allowing guests to reminisce about the wonderful weekend.
9. Accommodations and Transportation
Make it easy for your guests by providing information on accommodations and transportation options. Secure room blocks at nearby hotels and consider arranging shuttles or transportation for guests between the hotel and wedding venue.
10. Communication is Key
Throughout the planning process, keep your guests informed and updated. Create a wedding website with all the details, including travel information, accommodations, and the weekend itinerary. Encourage guests to reach out with any questions or concerns they may have.
Planning the perfect wedding weekend takes time, effort, and attention to detail, but the memories created will last a lifetime. By considering the needs of your guests, creating a well-rounded itinerary, and infusing personal touches throughout the weekend, you can ensure that everyone has a fantastic time celebrating your love.So, take a deep breath, enjoy the planning process, and get ready for a wedding weekend that you and your guests will never forget!
Michelle found her passion and love for events over years of working in customer service, retail, hospitality and event coordination assistant positions. It wasn’t until she entered the corporate world that she realized she wanted something more; the creative freedom to plan and execute unique events all over the world, while meeting and working with great people in the meantime.
“My favourite part about weddings, parties, and celebrations is the people. I’m a total people person, and to be surrounded by such happy, wonderful and passionate individuals who are all in one place to celebrate wonderful moments- that is why I do what I do”
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